• Request For Certificate or Diploma (Schools / Colleges/ Tokyo University of Education / etc)


    ■ About the request and issuance of certificates for graduates of the Schools and Colleges of the University of Tsukuba, the Tokyo University of Education, and the Tokyo Higher Normal School

    Number of Days Required for Issuance

    Types of Document
    (A4 Type)
    Number of days required for issuance
    Graduates of the University of Tsukuba Graduates of Tokyo University of Education / Tokyo Higher Normal School
    Graduation after
    April, 1996
    Graduation before
    March, 1996
    Certificate of Completion Japanese Immediately Immediately 10 business days
    English Immediately Immediately
    Certificate of Academic Record Japanese - 2-3 business days 10 business days
    English Immediately 5 business days
    Certificate of Academic Record and Completion Japanese only Immediately - -
    Certificate of Academic Record and Enrollment Japanese only Immediately - -
    Certificate of Enrollment Japanese Immediately Immediately 10 business days
    English Immediately Immediately
    (#)Certificate of credits
    for teacher's license
    Japanese only 15 business days 15 business days 15 business days
    Certificate of credits for social
    education directors
    Japanese only 10 business days 10 business days 10 business days
    Certificate of credits for curators Japanese only 10 business days 10 business days 10 business days
    Certificate of credits for librarians Japanese only 10 business days * The certificate is issued for students who enrolled in the University of Tsukuba for the 2003 academic year and later.

    For graduates of the University of Library and Information Science: Please contact the Academic Service Office for the Library, Information and Media Studies Area.
    (Tel: 029-859-1112)
    • - The issuance of certificates may take longer than stated above, during the year-end and New Year holidays, the Golden Week holidays, Summer Recess, and the university’s busy seasons from January to April. Please make sure to apply well in advance considering processing time.
    • - Certifications cannot be issued immediately during the temporary halt of the university’s web system.
    • - Please note that the immediate issuance of certificates will not be available during two business days after April 1 on, due to the university’s web system halt.
    • - The number of days required for issuance does not include the days taken for delivery.
    • - In case you request for a certificate other than the university specified form, it would take about 1-3 weeks to issue a certificate. Please contact the respective office in advance when you need advice.
    • - When requesting "Kyoin Menkyo Shutoku Shinseisho [Certificate of credits for teacher's license]", please follow the instructions below.
      (Former name: Kiso Shikaku / Tanni Shutoku Shomeisho. The names have been changed since April 1, 2009.)
    • Instructions when requesting Kyoin Menkyo Shutoku Shinseisho [Transcript of credit for application for teacher license] (PDF 10KB)

    How to request and receive certificates

    You can request and receive certificates at the Administration Center or by mail. Certificates are issued free of charge. However, if you wish to receive the certificates by mail, you are asked to bear the postage charge incurred.
    ※ Please be informed that applications by telephone, fax, and email will not be accepted.

    1. Request and Issuance of Certificates
    Place: Window Number ② (Certificates for Graduates from Undergraduate Program), Admission Center, 2F, Administration Center (Honbu To), University of Tsukuba
    Office Hours: 9:15-12:15, 13:15-17:00 on weekdays
    ※ Please note that the Issuance of Certificates are out of service on Saturdays, Sundays, National holidays, Year-end and New-year holidays (12/28-1/4), GW holidays, and during the Summer Recess.

    Address: 1-1-1 Tennodai, Tsukuba, Ibaraki 305-8577 Japan Office: Issuance of Certificates (Shomeisho Tanto), Division of Educational Promotion, Department of Educational Promotion, University of Tsukuba

    Application forms are available at the inquiry window. Please bring an identification card (like a driver’s license card) with you, for ID purpose.

    2. Request of Certificates by Postal Mail
    If you wish to receive a certificate by postal mail, please fill out the corresponding form below and send it by postal mail to the inquiry address stated above (1). The form is downloadable from the link below.

    Request for Issuance of Certificates (Form for Undergraduate) (PDF 253KB)
    Requisition form (Tokyo University of Education) (PDF 123KB)

    * Click here, if you can't view the above files.

    3. Receiving Certificates by Postal Mail
    If you wish to receive the certificates by mail, you are asked to bear the postage charge incurred. Be sure to enclose a stamped self-addressed envelope. Please calculate the postage cost by yourself, referring to the website of the Japan Post.

    (For Reference)
    - A certification form weighs about 5g.
    - A sealed envelope weighs about 5g. (Certificates will not be sealed unless it is specified in above.)
    - Please make sure to put enough postage stamps on an envelope.

    The following information is for your reference.
    A graduate diploma: 1 sheet of paper
    A Japanese transcript: 1-2 sheets of paper
    An English transcript: 1-3 sheets of paper
    In case the amount of stamps were not enough, the addressee will be charged for the unpaid postage fee (Fusoku Ryokin Uketorinin Barai).

    To request and receive certificates from overseas, please enclose one of the following items in your letter:
    - A self-addressed envelope with Japanese stamps
    - A self-addressed envelope with an international reply coupon (IRC)
    - A self-addressed envelope paid using Cash on Delivery (COD) through FedEx or other delivery services.
    The University takes no responsibility for any loss or damage that occurred during the transport.

    4. Receiving Certificates by Proxy
    A letter of proxy is needed to let a proxy receive your certifications or to send an envelope addressed to the proxy. The letter of proxy must be written in the applicant’s original handwriting with his or her signature and seal. (You can use free format.)
    When the proxy comes to receive a certificate at the Inquiry window (number 5), his or her identification card (like a driver’s license card) is needed for ID purpose.

    5. Inquiries
    Issuance of Certificates (Shomeisho Tanto), Division of Educational Promotion, Department of Educational Promotion, University of Tsukuba
    Place: 2F of the Administration Center
    Office hours: 9:15-12:15, 13:15-17:00 on weekdays
    TEL: 029-853-2199

    Copyright © 2016 University of Tsukuba All Rights Reserved.

    1-1-1 Tennodai, Tsukuba, Ibaraki 305-8577 Japan