Academics
Exchange Program
Thank you for your interest in the Short-Term Exchange
Program at the University of Tsukuba!
Based on the exchange agreements, we accept short-term
exchange students from our partner institutions all over the
world. To apply for the program, please check the following
information and contact an exchange coordinator of your home
institution. All applicants need to be nominated by their
home institution officially.
List of Overseas Partner
Universities
Program Outline
Information for Searching Courses
(Kdb)
Updated information for Spring Semester AY 2027-2028【NEW】
Application Guide
Please make sure to read following
Application Guide carefully before getting ready with your
application.
Application Guide
AY2026-2027
Please refer here for FAQ
Application Schedule
| Online Nomination | Sun, February 1 to Sat, February 28, 2026 |
| Online Application / Document Submission by UTOS*¹ |
By Fri, March 6 |
Please refer to the following application schedules for the programs starting in other months.
| Start of program | Nomination
Period (Exchange Coordinator) |
Deadline
for online application and submitting documents by UTOS*¹ (Student) |
|---|---|---|
| October, 2026 | February, 2026 | Fri, March 6, 2026 |
| April, 2027 | September, 2026 | Fri, October 9, 2026 |
| Start of program | Nomination Period
(Exchange Coordinator) |
Deadline for online
application and submitting documents by UTOS*¹ (Student) |
|||
|---|---|---|---|---|---|
| 2026 | July | 2026 | January | 2026 | Fri, February 6 |
| August | January | Fri, February 6 | |||
| September | February | Fri, March 6 | |||
| October | February | Fri, March 6 | |||
| November | April | Fri, May 8 | |||
| December | April | Fri, May 8 | |||
| 2027 | January | June | Fri, July 10 | ||
| February | June | Fri, July 10 | |||
| March | July | Fri, July 31 | |||
| April | September | Fri, October 9 | |||
- - Exchange Student (Tokubetsu Chokogakusei) can only apply for the programs starting from April or October.
- - Nomination period is the first to the last day of the month.
- - The schedule above is subject to change.
- - Online application system is not available in August due to the annual system maintenance.
How to Apply
Step1. Online Nomination (by Exchange Coordinator)
(1) Submit a request for a user code for the online application system via Forms .
(2) Receive an email with user code and UTOS information (this may take a few days).
(3) Log in to the online application
system for coordinators and register coordinator information.
(4) Provide the UTOS information to your students (without this, students cannot access UTOS, which is required for document submission).
(5) Enter student information in the system and complete the nomination process.
(6) Once the submitted information is reviewed and approved, you will receive an email, and you can invite the student to the application system.
*UTOS information is not provided with students directly.
Required Information for Online Nomination (For Exchange Coordinator)
Step2. Online Application (by Student)
(1) Once you are invited by your coordinator, you will receive an email with your ID number and password.
(2) Log in to the Online application system for students, enter your information, upload the required documents, and submit your application.
Required Information for
Online Application
Step3. Document Submission (by UTOS*¹)
After students completed
the online application, students must submit
the
necessary documents
via UTOS*¹ by the deadline.
If you have not received the UTOS information, please contact your coordinator.
Statement of Personal Data Treatment：Click here
Application Documents
Please check the list below for the required documents and submission methods.
When preparing documents, make sure to review the application guidelines for details such as the issue date and required information.
Incomplete applications or applications submitted after the deadline will not be accepted.
Documents marked with an asterisk (*) are mandatory for all applicants.
Online Submission
| Documents | Remarks | |
|---|---|---|
| Formal Letter of Request for Acceptance * | Sample | |
| Official Transcript of Academic Records * | ||
| Official Certificate of Enrollment * | ||
| Copy of Passport * | Sample | |
| JLPT Certificate of Result and Score | If applicable | |
| Certificate of Your Stay in Japan | If applicable | |
| ID Photo Data * | Requirements/Sample | |
| Certificate of Bank Balance * |
Send by *UTOS*¹ (University of Tsukuba Online Storage)
Submit the following documents as zip file titled "ID number_Name on passport".| Documents | Remarks | |
|---|---|---|
| Application for Certificate of Eligibility (CoE) * | ||
| Self-Declaration on Specific Categories | format(Word) | Graduate level only |
Nationals of the relevant country only
| Documents | Remarks |
|---|---|
| TB Clearance Certificate |
|
|
Schedule After Application
Approximate
timeline
from
the
nomination
to
start
the
exchange
program
References for Exchange Students
-
＜Residence Hall on Campus＞
- Please see this
page for residence hall
information.
Short-term exchange students can stay in Ichinoya Short Stay House, on campus accomodation while enrolling in the University.
* Other on-campus accommodation is not available for exchange students.
* Any support will not be provided for arrangement of off-campus accomodation. - Check this page for more details on the Issuance of Certificates.
＜Certificate＞
Contact Information
Division
of
Student
Exchange
(Incoming
short-term
exchange
section)
exchangestudent#un.tsukuba.ac.jp
*please
replace
#
to
@.
Location
of
the
Office
of
the
Division
of
Student
Exchange