Request For Certificate or Diploma (Graduate Schools)
Notice

●Certificate applications for programs managed by the Academic Service Office for the Life and Environmental Sciences Area (as of April 7, 2025)

Due to restrictions on entry to some facilities from the 2025 academic year, the Academic Service Office for the Life and Environmental Sciences Area will suspend accepting certificate applications in person for the time being and will only accept applications by mail.
We apologize for any inconvenience caused and appreciate your understanding and cooperation.

●Suspension of certificate issuance service in Fiscal Year 2026

The service of certificate issuance will be suspended as following schedule.
The mail service also will be suspended during the period. Therefore, Issue of certificate(s) by mail may take longer than usual around the schedule.
We are sorry for the inconvenience and thank you for your cooperation.

※The schedule of Tokyo-campus is not always the same as Tsukuba.
Please confirm details on the website of Tokyo-campus.
http://www.office.otsuka.tsukuba.ac.jp/en/

●Trial Operation of the Certificate Issuance Service

We are launching a trial operation of the Certificate Issuance Service (Convenience Store only) for students graduating or completing in March 2026. This service is an extension of the trial currently underway for current students, for Alumni. As this is a trial operation, eligibility is currently limited to the groups listed below. We plan to gradually expand eligibility after the trial period concludes.
Please refer to this page for information on the types of certificates available and how to use the system.

＜Eligible Individuals During the Trial Operation Period＞
・Undergraduate Students who graduated in March 2026 (Regular only)
・Graduate Students who completed in March 2026 (Regular only)

Individuals other than those listed above cannot use the Certificate Issuance Service. Please review the information below and submit your application in person at the office or by mail.

Number of Days Required for Issuance

"Kyoin Menkyo Shutoku Shinseisho [Certificate of credits for teacher's license]"
(Former name: Kiso Shikaku / Tanni Shutoku Shomeisho. The names have been changed since April 1, 2009.)

Instructions when requesting Kyoin Menkyo Shutoku Shinseisho [Transcript of credit for application for teacher license] (PDF 10KB) (Japanese Only)

Other Certificates

• ・In case you request for a certificate other than the university specified form, it would take about 1-3 weeks to issue a certificate. Please contact the address listed under "Inquiries" in advance when you need advice.
• ・If you have any questions about syllabus, please contact each the Academic Service Office of college/school to which you belonged.
• ・Certificates are issued at respective academic offices. Individuals enrolled in more than one course are requested to contact the respective office in charge when requesting more than one certificate.
• ・Transcript/Certificate of Completion and Transcript/Certificate of Enrollment written in English are not available. Transcript, Certificate of Enrollment and Certificate of Completion written in English will be issued separately.

Number of Days Required for Issuance

• ・There is no issuance fee.
• ・Business days are weekdays only.
• ・The issuance of certificates may take longer than stated above, during the year-end and New Year holidays, the Golden Week holidays, Summer Recess, and the university's busy seasons from January to April. Please make sure to apply well in advance considering processing time.
• ・Certifications cannot be issued immediately during the temporary halt of the university's web system.
• ・The number of days required for issuance does not include the days taken for delivery.

How to Apply

You can request and receive certificates at the Administration Center or by mail.

* Please be informed that applications by telephone, fax, and email will not be accepted.
* For Certificates of Non-degree Research Students/MEXT Japanese Language Intensive Course Students, the application procedures is described the bottom of this page.

In-person Application

Application forms are available at the inquiry window. Please bring an identification card (like a driver's license card) with you, for ID purpose.

Academic Service Offices on Tsukuba Campus

Weekdays: 9:00-12:15, 13:15-16:30

* Excluding the Academic Service Office for the Life and Environmental Sciences Area

Academic Service Office on Tokyo Campus (Office for the Evening Programs for Working Adults)

* The Academic Service Office on Tokyo Campus will only issue certificates for those who have completed the graduate school program at Tokyo Campus. For those who have completed the programs at Tsukuba Campus, please contact the respective office on Tsukuba Campus.

Monday: 10:00-18:30
Tuesday to Friday: 10:00 21:10
Saturday: 10:00-20:00

Application by Mail

(1) Request for Issuance of Certificates

Please request after filling out the requisition form. The form is downloadable from the link below.
Request for Issuance of Certificates (Form for Graduate)

(2) Self-addressed Envelope

• In case send to the applicant lives in Japan, If you wish to receive the certificates by mail, you are asked to bear the postage charge incurred. Be sure to enclose a stamped self-addressed envelope. Please calculate the postage cost by yourself, referring to the website of the Japan Post. Also offer express mail and Letter Pack services.
  
  (For Reference)
  1 certificate: 5g
  1 confidential envelope: 5g (Certificates will not be sealed unless it is specified in above.)
  
  * Please make sure to put enough postage stamps on an envelope.
  
  The following information is for your reference.
  A Certificate of Completion: 1 sheet of paper
  A Transcript: 1-2 sheets of paper
  
  * We would like you to ask to understand beforehand that we cannot respond to cases such as not including the reply envelope or an accident during the delivery.

(3) Regarding applications from overseas

• If you have a proxy (family/friends) in Japan, we recommend that asking them for your application. Please refer above.
  If you do not have a proxy, the postage costs will be paid by the applicant. In such a case, send us one of the following items and the completed acquisition form.
  
  Make sure to include a return envelope that has written your name and address (Mailing address).
  ・An EMS (Express Mail Service) envelope and Japanese stamps covering the postage.
  * Please check the acceptance status and EMS rates on the Japan Post website in advance before applying.
  * Please note that the university will prepare the EMS label, so please include a note clearly stating the delivery address.
  ・A self-addressed envelope with an international reply coupon (IRC)
  * International Reply coupons:
  It is like a voucher common to each country and can be redeemed for the country's stamps on the receiving side.
  For details, please check the homepage of Japan Post and the post office of each country.
  * Please check theJapan Post website for more details.
  
  If you will use the private courier company (FedEx, DHL, etc.),
  The invoice that has paid transportation charges is required and the envelope the company provided.
  Also, the University is not responsible for any loss or damage caused during the delivery.
  




Important Notes Regarding Applications

(1) Receiving Certificates by Proxy

A letter of proxy is needed to let a proxy receive your certifications or to send an envelope addressed to the proxy. The letter of proxy must be written in the applicant's original handwriting with his or her signature and seal. (Format: Proxy letter)
When the proxy comes to receive a certificate at the Inquiry window (number 2), his or her identification card (like a driver's license card) is needed for ID purpose.




Format: Letter of proxy

* If the "proxy letter" form above cannot be used, you can fill out necessary matters in any format.(Style Free)





(2) Regarding the name to be included on the certificate

Certificates will show the name used during enrollment.
If you have changed your name, please submit a family register extract or similar document to the recipient institution.
In cases where not changing the name may cause disadvantage (e.g., gender transition, naturalization), exceptions may be considered.
Please consult in advance.




Please review the following information regarding gender transition.
Regarding changes to names when issuing certificates after graduation/completion

Trial Operation of the Certificate Issuance Service for Graduates and Completers

The certificate issuance service is currently available only through the convenience store issuance service.

The convenience store issuance service is a service* that allows you to apply online for the necessary certificates, pay via credit card, cash at a convenience store, or various multi-payment methods, and then print the certificates at a convenience store's multi-function copier.

This service is intended for graduates and program completers and is an extension of the trial program currently underway for current students since late January 2026.

As this is a trial program, eligibility is currently limited to the groups listed below. We plan to gradually expand eligibility after the trial program concludes.

* Since this is currently a trial program, there are no system usage fees.

Eligible Individuals

• ・Undergraduate Students who graduated in March 2026 (Regular only)
• ・Graduate Students who completed in March 2026 (Regular only)

Individuals other than those listed above cannot use the Certificate Issuance Service. Please review the information below and submit your application in person at the office or by mail.

Certificates Can Obtain

• ・Certificate of Enrollment (in Japanese/English)
• ・Transcript (in Japanese/English)
• ・Certificate of Academic Record and Graduation/Completion (in Japanese)
• ・Certificate of Graduation/Completion (in Japanese/English)

If you require any certificates other than those listed above, submit your application in person at the office or by mail.

Service login

"Alumni Login" to access the certificate issuance service and submit your request for a certificate.
First-time users are required to complete the registration procedure.

Alumni Login

Alumni Login Manual

Fees

During the trial period, there is no charge for using the convenience store issuance service. A separate fee of 60 yen per copy applies for using the multifunction copier.

Usage Guide (to Be Read Before First Use)

Application for Service

First-time users are required to complete the registration procedure. After you submit your application, we will verify your identity as described below and issue your initial password.
- Applications submitted between 9:00 a.m. and 12:00 p.m. on the same day will, in principle, be approved or rejected by 5:00 p.m. on the same day.
- Applications submitted between 12:00 p.m. on the same day and 9:00 a.m. on the following day will, in principle, be approved or rejected by 12:00 p.m. on the following day.
*Note that no processing services will be available during holidays and university vacations.
Application Process

Available Stores

• ・7-Eleven, FamilyMart, and Lawson stores in Japan with a multifunction printer
  * Please note that some stores may not have multifunction printers available.
• ・24 hours a day, 365 days a year
  * This service is not available at overseas stores.
  * Except when the service is in maintenance (including in connection with related commercial services), and when it is suspended by the University.

Accepted Payment Methods

* During the trial period, there is no charge for using the convenience store.

• ・Credit card (VISA/Mastercard/JCB/AMEX/Diners)
• ・Cash payment at a convenience store
• ・Carrier billing (docomo, au, SoftBank)
• ・PayPay
• ・Pay-easy
  * The fees paid will not be refunded for any reason.

Printing Deadline

• ・Each requested certificate must be printed out within seven days of application.
  * it will become unavailable on the eighth day with no refund.

Notes on Using the Service

• ・Refund Policy
  The fees paid will not be refunded for any reason.
• ・If you need a sealed certificate
  If a sealed envelope is required, please visit the Academic Service Office.
• ・About the Second Password
  To enhance security for this service, you will be required to set a second password in addition to your primary password.
  If you forget your password, you can reset it yourself.

Notes for certificate recipients (persons in charge at companies, education/research Institutions, or other organizations)

Certificates issued at convenience stores are protected against forgery by POPITA technology. Recipients can verify the authenticity of those documents using the POPITA web app.

Click here for more details.

Contact Information for the Convenience Store Issuance Service

NTT West Call Center（24-hour service）
Tel.06-6809-4327
* For inquiries regarding the information contained in the certificate, please contact the address listed under "Inquiries" below.

Inquiries / Offices