Request For Certificate or Diploma (Graduate Schools)
Notice

●Certificate applications for programs managed by the Academic Service Office for the Life and Environmental Sciences Area (as of April 7, 2025)

Due to restrictions on entry to some facilities from the 2025 academic year, the Academic Service Office for the Life and Environmental Sciences Area will suspend accepting certificate applications in person for the time being and will only accept applications by mail.
We apologize for any inconvenience caused and appreciate your understanding and cooperation.

●Suspension of certificate issuance service in Fiscal Year 2026

The service of certificate issuance will be suspended as following schedule.
The mail service also will be suspended during the period. Therefore, Issue of certificate(s) by mail may take longer than usual around the schedule.
We are sorry for the inconvenience and thank you for your cooperation.

※The schedule of Tokyo-campus is not always the same as Tsukuba.
Please confirm details on the website of Tokyo-campus.
http://www.office.otsuka.tsukuba.ac.jp/en/

Number of Days Required for Issuance

"Kyoin Menkyo Shutoku Shinseisho [Certificate of credits for teacher's license]"
(Former name: Kiso Shikaku / Tanni Shutoku Shomeisho. The names have been changed since April 1, 2009.)

Instructions when requesting Kyoin Menkyo Shutoku Shinseisho [Transcript of credit for application for teacher license] (PDF 10KB) (Japanese Only)

Other Certificates

• ・In case you request for a certificate other than the university specified form, it would take about 1-3 weeks to issue a certificate. Please contact the address listed under "Inquiries" in advance when you need advice.
• ・If you have any questions about syllabus, please contact each the Academic Service Office of college/school to which you belonged.
• ・Certificates are issued at respective academic offices. Individuals enrolled in more than one course are requested to contact the respective office in charge when requesting more than one certificate.
• ・Transcript/Certificate of Completion and Transcript/Certificate of Enrollment written in English are not available. Transcript, Certificate of Enrollment and Certificate of Completion written in English will be issued separately.

Number of Days Required for Issuance

• ・There is no issuance fee.
• ・Business days are weekdays only.
• ・The issuance of certificates may take longer than stated above, during the year-end and New Year holidays, the Golden Week holidays, Summer Recess, and the university's busy seasons from January to April. Please make sure to apply well in advance considering processing time.
• ・Certifications cannot be issued immediately during the temporary halt of the university's web system.
• ・The number of days required for issuance does not include the days taken for delivery.

How to Apply

You can request and receive certificates at the Administration Center or by mail.

* Please be informed that applications by telephone, fax, and email will not be accepted.
* For Certificates of Non-degree Research Students/MEXT Japanese Language Intensive Course Students, the application procedures is described the bottom of this page.

In-person Application

Application forms are available at the inquiry window. Please bring an identification card (like a driver's license card) with you, for ID purpose.

Academic Service Offices on Tsukuba Campus

Weekdays: 9:00-12:15, 13:15-16:30

* Excluding the Academic Service Office for the Life and Environmental Sciences Area

Academic Service Office on Tokyo Campus (Office for the Evening Programs for Working Adults)

* The Academic Service Office on Tokyo Campus will only issue certificates for those who have completed the graduate school program at Tokyo Campus. For those who have completed the programs at Tsukuba Campus, please contact the respective office on Tsukuba Campus.

Monday: 10:00-18:30
Tuesday to Friday: 10:00 21:10
Saturday: 10:00-20:00

Application by Mail Mail

(1) Request for Issuance of Certificates

Please request after filling out the requisition form. The form is downloadable from the link below.
Request for Issuance of Certificates (Form for Graduate)

(2) Self-addressed Envelope

• In case send to the applicant lives in Japan, If you wish to receive the certificates by mail, you are asked to bear the postage charge incurred. Be sure to enclose a stamped self-addressed envelope. Please calculate the postage cost by yourself, referring to the website of the Japan Post. Also offer express mail and Letter Pack services.
  
  (For Reference)
  1 certificate: 5g
  1 confidential envelope: 5g (Certificates will not be sealed unless it is specified in above.)
  
  * Please make sure to put enough postage stamps on an envelope.
  
  The following information is for your reference.
  A Certificate of Completion: 1 sheet of paper
  A Transcript: 1-2 sheets of paper
  
  * We would like you to ask to understand beforehand that we cannot respond to cases such as not including the reply envelope or an accident during the delivery.

(3) Receiving Certificates by Proxy

• A letter of proxy is needed to let a proxy receive your certifications or to send an envelope addressed to the proxy. The letter of proxy must be written in the applicant's original handwriting with his or her signature and seal. (Format: Proxy letter) When the proxy comes to receive a certificate at the Inquiry window, his or her identification card (like a driver's license card) is needed for ID purpose.
  
  Format: Letter of proxy
  * If the "proxy letter" form above cannot be used, you can fill out necessary matters in any format. (Style Free)

(4) Regarding applications from overseas

• If you have a proxy (family/friends) in Japan, we recommend that asking them for your application. Please refer above.
  If you do not have a proxy, the postage costs will be paid by the applicant. In such a case, send us one of the following items and the completed acquisition form.
  
  Make sure to include a return envelope that has written your name and address (Mailing address).
  ・An EMS (Express Mail Service) envelope and Japanese stamps covering the postage.
  * Please check the acceptance status and EMS rates on the Japan Post website in advance before applying.
  * Please note that the university will prepare the EMS label, so please include a note clearly stating the delivery address.
  ・A self-addressed envelope with an international reply coupon (IRC)
  * International Reply coupons:
  It is like a voucher common to each country and can be redeemed for the country's stamps on the receiving side.
  For details, please check the homepage of Japan Post and the post office of each country.
  * Please check theJapan Post website for more details.
  
  If you will use the private courier company (FedEx, DHL, etc.),
  The invoice that has paid transportation charges is required and the envelope the company provided.
  Also, the University is not responsible for any loss or damage caused during the delivery.
  

Inquiries / Offices