Issuance of Certificates

The procedures for issuing various certificates are as follows. Please check the "Course Registration Procedures" or the "Graduate School Handbook" for more information.

●Academic Service Offices
・ Certificate of commutation
・ Certificate of Course Enrollment
・ Acquisition of teaching license/certificate of prospective teacher
・ Certificate in the Prescribed Format
・ Certificates Requiring a Sealed Envelope

●Division of Student Welfare
・ Student ID card
For more details, please refer to the Student's Guide.

●Certificate-Issuing Machines
Please refer to "Certificates That Current Students Can Obtain"
Regarding convenience store issuance, Please refer to "Certificates That Can Be Issued"

Overview

Regarding the issuance of certificates, certificates can be issued either from the certificate-issuing machines on campus or at convenience stores.
To obtain certificates, please apply in advance for the Certificate Issuance Service and obtain a reservation number. For application instructions, please refer to the next section.

・ About Issuing Certificates from a Certificate-Issuing Machines
Please see "Certificate-Issuing Machines on Campus"
・ About Issuing at Convenience Stores
Please see "Printing Out at a Convenience Store"

How to Apply

You can log in using your UTID-13 and password for the Unified Authentication System.
For instructions on how to use this, please refer to "Regarding Applications for Certificates of Current Students" and "Current Students Login Manual."

Regarding Applications for Certificates of Enrollment
Current Students Login Manual

Certificate-Issuing Machines on Campus

How to Use the Certificate-Issuing Machines

When you apply through the Certificate Issuance Service, an issuance number will be generated. Please enter that number into the certificate-issuing machines.

＜Flow from Login to Certificate Issuance at the Certificate-Issuing Machines＞

1. Log in to the Certificate Issuance Service
2. Select "On-Campus Printing" from "Issue Certificate"
3. From "Select Certificate to Apply For," choose the number of copies of the certificate to apply for from the dropdown menu, then click the 'Next' button (When selecting "Student Discount Certificate," choose the reason for issuing the discount certificate)
4. Review the details on the "Confirm Application Details" screen and click the "Apply" button
5. Application complete. Enter the on-campus print number at the Certificate-Issuing Machines to print the certificate

Certificates That Current Students Can Obtain

• Student Discount Certificate for JR
• Health Examination Certificate (in Japanese)^*1
• Certificate of Enrollment (in Japanese/English)
• Transcript (in Japanese/English)
• Certificate of Academic Record and Expected Completion (in Japanese)^*2
• Transcript and Certificate of Expected Completion (in Japanese)^*2
• Certificate of Expected Completion (in Japanese/English)^*2
• Certificate of Expected Degree (in Japanese)^*3
• Transcript of Credit (in Japanese/English)
• Certificate of Japanese Government (Monbukagakusho) Scholarship Student
• Certificate of Receipt of a Scholarship (J)

• Health Examination Certificate (in Japanese)^*1
• Certificate of Enrollment (in Japanese/English)
• Certificate of Enrollment (For Application for a Scholarship) (in Japanese)
• Certificate of Japanese Government (Monbukagakusho) Scholarship Student
• Certificate of Receipt of a Scholarship (J)

Certificate-Issuing Machines Locations

Operating hours vary depending on the installation location, so please be aware.
The system may be unavailable due to system maintenance, university-wide power outages, or malfunctions.

* Classes are not held on public holidays that fall on scheduled class days.
* Classes are not held during the summer break and year-end/New Year holidays.

Printing Out at a Convenience Store

This service allows eligible current and former students to apply online for the issuance of certificates and receive their requested documents at nationwide-chain convenience stores using multifunction printers.
This service began its trial operation in late January 2026.
During the trial period, there is no charge for using the convenience store issuance service (※A separate fee of 60 yen per copy applies for using the multi-function copier).
During the trial period, eligible individuals for issuance are regular students enrolled at this university (undergraduate and graduate students).

Certificates That Can Be Issued (During the Trial Operation Period)

• Certificate of Enrollment (in Japanese/English)
• Transcript (in Japanese/English)

Fees

During the trial period, there is no charge for using the convenience store issuance service.
A separate fee of 60 yen per copy applies for using the multifunction copier.
The implementation period for the trial operation will be announced at a later date.

Usage Guide (to Be Read Before First Use)

• 7-Eleven, FamilyMart, and Lawson stores in Japan with a multifunction printer

  * Please note that some stores may not have multifunction printers available.

• 24 hours a day, 365 days a year

  * This service is not available at overseas stores.

  * Except when the service is in maintenance (including in connection with related commercial services), and when it is suspended by the University.

* During the trial period, there is no charge for using the convenience store.

• Credit card (VISA/Mastercard/JCB/AMEX/Diners)
• Cash payment at a convenience store
• Carrier billing (docomo, au, SoftBank)
• PayPay
• Pay-easy
• Apple Pay

* The fees paid will not be refunded for any reason.

• Each requested certificate must be printed out within seven days of application.

  * it will become unavailable on the eighth day with no refund.

• Refund Policy
  The fees paid will not be refunded for any reason.
• If you need a sealed certificate
  If a sealed envelope is required, please visit the Academic Service Office.
• About the Second Password
  To enhance security for this service, you will be required to set a second password in addition to your primary password.
  If you forget your password, you can reset it yourself.

Submission to the Ministry of Foreign Affairs (or Any of Its Overseas Establishments)

The Ministry of Foreign Affairs does not accept certificates issued at a convenience store, in school, and by PDF. To obtain a certificate that can be accepted by the ministry, please request one in person or by post.

Contact Information for Various Inquiries

●Inquiries regarding payment methods or system operation (e.g., unable to log in, emails not received)
NTT West Call Center（24-hour service）
Tel.06-6809-4327

●Other Inquires
Issuance of Certificates (Shomeisho Tanto), Division of Educational Promotion, Department of Educational Promotion, University of Tsukuba
Office hours: 9:15-12:15, 13:15-17:00 on weekdays
seiseki#@#un.tsukuba.ac.jp
(Remove "#" from the above e-mail address before sending e-mail.)

Notes for Certificate Recipients (Persons in Charge at Companies, Education/Research Institutions, or Other Organizations)

Certificates issued at convenience stores are protected against forgery by POPITA technology. Recipients can verify the authenticity of those documents using the POPITA web app.

For those who have received a certificate