Japanese

Alumni

Schools, Colleges, Tokyo University of Education

Request For Certificate or Diploma (Schools, Colleges, Tokyo University of Education)

About Counter Office Work for Certificates Issuance, Application and Delivery service.

In order to prevent the spread of COVID-19, we will provide the counter service regarding certificates within our business days only in case of urgency.
If you would like to receive certificates at the counter, check your health condition and refrain from visiting the University if you have flu-like symptoms such as a fever, cough, shortness of breath, fatigue, etc. The mailing service will be taken some days. Therefore, please give yourself plenty of time to apply for that.
We are sorry for the inconvenience but I would appreciate your understanding and cooperation for preventing the spread of infection.


● Suspension of certificate issuance service in Fiscal Year 2020

The service of certificate issuance will be suspended as following schedule. During the period, the mail service also will be suspended. Therefore, issuing a certificate by mail takes longer than usual. Please keep in mind this point and taking a plenty of time in advance if you would like to use the mail service, especially applying the issuance of a certificate. We are sorry for the inconvenience and thank you for your cooperation.



  • The period of suspension

    Reason for suspension

  • August 11, 2020 (Tue) - August 14, 2020 (Fri)

    Summer Recess

  • December 29, 2020 (Tue) - January 3, 2021 (Sun)

    Winter Recess

  • March 30, 2021 (Tue) Afternoon - April 2 (Fri)

    Update at the end of fiscal year


※ The schedule of Tokyo-campus is not always the same as Tsukuba.
Please confirm details on the website of Tokyo-campus. http://www.office.otsuka.tsukuba.ac.jp/en/


■ About the request and issuance of certificates for graduates of the Schools and Colleges of the University of Tsukuba, the Tokyo University of Education, and the Tokyo Higher Normal School

Number of Days Required for Issuance

Types of Document
(A4 Type)
Number of days required for issuance
Graduates of the University of Tsukuba Graduates of Tokyo University of Education / Tokyo Higher Normal School
Graduation after
April, 1996
Graduation before
March, 1996
Certificate of Completion Japanese Immediately Immediately 10 business days
English Immediately Immediately
Certificate of Academic Record Japanese - 2-3 business days 10 business days
English Immediately 5-7 business days
Certificate of Academic Record and Completion Japanese only Immediately - -
Certificate of Academic Record and Enrollment Japanese only Immediately - -
Certificate of Enrollment Japanese Immediately Immediately 10 business days
English Immediately Immediately
(#)Certificate of credits
for teacher's license
Japanese only 15 business days 15 business days 15 business days
Certificate of credits for social
education directors
Japanese only 10 business days 10 business days 10 business days
Certificate of credits for curators Japanese only 10 business days 10 business days 10 business days
Certificate of credits for librarians Japanese only 10 business days * The certificate is issued for students who enrolled in the University of Tsukuba for the 2003 academic year and later.

For graduates of the University of Library and Information Science: Please contact the Academic Service Office for the Library, Information and Media Studies Area.
(Tel: 029-859-1112)

  • ・Office Hours: 9:15-12:15, 13:15-17:00 on weekdays
  • ・The issuance of certificates may take longer than stated above, during the year-end and New Year holidays, the Golden Week holidays, Summer Recess, and the university's busy seasons from January to April. Please make sure to apply well in advance considering processing time.
  • ・Certifications cannot be issued immediately during the temporary halt of the university's web system.
  • ・Please note that the immediate issuance of certificates will not be available during two business days after April 1 on, due to the university's web system halt.
  • ・The number of days required for issuance does not include the days taken for delivery.
  • ・In case you request for a certificate other than the university specified form, it would take about 1-3 weeks to issue a certificate. Please contact the respective office in advance when you need advice.
  • ・When requesting "Kyoin Menkyo Shutoku Shinseisho [Certificate of credits for teacher's license]", please follow the instructions below.
  • (Former name: Kiso Shikaku / Tanni Shutoku Shomeisho. The names have been changed since April 1, 2009.)
  • Instructions when requesting Kyoin Menkyo Shutoku Shinseisho [Transcript of credit for application for teacher license] (PDF 10KB) (Japanese Only)

How to request and receive certificates

You can request and receive certificates at the Administration Center or by mail. Certificates are issued free of charge. However, if you wish to receive the certificates by mail, you are asked to bear the postage charge incurred.

※ Please be informed that applications by telephone, fax, and email will not be accepted.



1. Request and Issuance of Certificates

Place: Window Number 2 (Certificates for Graduates from Undergraduate Program), Admission Center, 2F, Administration Center (Honbu To), University of Tsukuba

Office Hours: 9:15-12:15, 13:15-17:00 on weekdays
※ Please note that the Issuance of Certificates are out of service on Saturdays, Sundays, National holidays, Year-end and New-year holidays (12/28-1/4), GW holidays, and during the Summer Recess.


Address: 1-1-1 Tennodai, Tsukuba, Ibaraki 305-8577 Japan Office: Issuance of Certificates (Shomeisho Tanto), Division of Educational Promotion, Department of Educational Promotion, University of Tsukuba


Application forms are available at the inquiry window. Please bring an identification card (like a driver's license card) with you, for ID purpose.



2. Request of Certificates by Postal Mail

If you wish to receive a certificate by postal mail, please fill out the corresponding form below and send it by postal mail to the inquiry address stated above (1). The form is downloadable from the link below.


* Click here, if you can't view the above files. (Japanese Only)



3. Receiving Certificates by Postal Mail

If you wish to receive the certificates by mail, you are asked to bear the postage charge incurred. Be sure to enclose a stamped self-addressed envelope. Please calculate the postage cost by yourself, referring to the website of the Japan Post.


  • (For Reference)
  • ・A certification form weighs about 5g.
  • ・A sealed envelope weighs about 5g. (Certificates will not be sealed unless it is specified in above.)
  • ・Please make sure to put enough postage stamps on an envelope.

  • The following information is for your reference.
  • A graduate diploma: 1 sheet of paper
  • A Japanese transcript: 1-2 sheets of paper
  • An English transcript: 1-3 sheets of paper
  • In case the amount of stamps were not enough, the addressee will be charged for the unpaid postage fee (Fusoku Ryokin Uketorinin Barai).

  • To request and receive certificates from overseas, please enclose one of the following items in your letter:
  • ・A self-addressed envelope with Japanese stamps
  • ・A self-addressed envelope with an international reply coupon (IRC)
  • ・A self-addressed envelope paid using Cash on Delivery (COD) through FedEx or other delivery services.
  • The University takes no responsibility for any loss or damage that occurred during the transport.


4. Receiving Certificates by Proxy

A letter of proxy is needed to let a proxy receive your certifications or to send an envelope addressed to the proxy. The letter of proxy must be written in the applicant's original handwriting with his or her signature and seal. (Format: Proxy letter)
When the proxy comes to receive a certificate at the Inquiry window (number 5), his or her identification card (like a driver's license card) is needed for ID purpose.

>Format:Proxy Letter (Japanese Only)
※If the "proxy letter" form above cannot be used, you can fill out necessary matters in any format.(Style Free)



5. Inquiries

Issuance of Certificates (Shomeisho Tanto), Division of Educational Promotion, Department of Educational Promotion, University of Tsukuba
Place: 2F of the Administration Center
Office hours: 9:15-12:15, 13:15-17:00 on weekdays
TEL: 029-853-2199