Exchange Program

Thank you for your interest in the Short-Term Exchange Program at the University of Tsukuba!
Based on the exchange agreements, we accept short-term exchange students from our partner institutions all over the world. To apply for the program, please check the following information and contact an exchange coordinator of your home institution. All applicants need to be nominated by their home institution officially.
List of Overseas Partner Universities


Updated information for Fall Semester AY 2024-25【NEW】

Application Guide

Please make sure to read following Application Guide carefully before getting ready with your application.

Application Guide AY2024-2025

How to Apply

Step1. Online Nomination (by Exchange Coordinator)

Exchange coordinators need to make their own accounts on our online application system for coordinators. Students who wish to apply for our program must be nominated through those account. The user code for coordinator signup will be provided upon request. Coordinators can send a request to the e-mail address below.
Please note that we cannot provide the user code to students.

Division of Student Exchange

<Sample of request e-mail>
Title: User code request (XXX University)
Text: (Please write "Coordinator's name and position", "number of nominees", "exchange period (start month)"and etc.)

Step2. Online Application (by Student)

Students need to fill in the application form on Online application system for students. Log-in password will be sent to students after coordinators click "invite button" on application system. The "invite button" will appear once the online nomination is approved.

Step3. Document Submission (by E-mail)

After students completed the online application, students must submit the necessary documents as attachment file via e-mail by the deadline. Please make sure to confirm "Application Documents" for preparing correct documents.

Application Schedule

Spring Semester AY2024 (Starts in April 2024)

  • Online Nomination
    Mon, October 2 to Tue, 31, 2023
  • Online Application / Document
    Submission by E-mail
    by Fri, November 10

Please refer to the following application schedules for the programs starting in other months.

Program Start Nomination Period Deadline for online application
and submitting documents (by E-mail)
April October Fri, November 10
May November Fri, December 8
June December Fri, January 12, 2024
July January 2024 Fri, February 9
August February Fri, March 8
September March Fri, April 5
November May Fri, June 7
December June Fri, July 5
January 2025 July Wed, July 31
March September Fri, October 4
  • - Exchange Student (Tokubetsu Chokogakusei) can only apply for the programs starting from April or October.
  • - The schedule above is subject to change.
  • - Online application system is not available in August due to the annual system maintenance.

  • Application Documents

    Please see the lists below to confirm required documents and submission method. For more details, please make sure to check the Application Guide.

    Online Submission

    Documents Remarks
    Formal Letter of Request for Admission
    • - Prepare a letter according to the latest sample.
    • - Please submit the document issued within the last three months.
    Official Transcript of Academic Records
    • - Provide the transcript of previous year.
    Official Certificate of Enrollment
    • -Please submit the document issued within the last three months.
    Copy of Passport
    JLPT Certificate of Result and Score
    • - Only if you have any.
    Certificate of Your Staying in Japan
    • - Only if you have experience staying in Japan for purposes other than tourism.
      e.g. summer program, working holiday, language school and etc.
    ID Photo data
    • - Prepare appropriate photo data according to the example.
    • - Taken within the last one month.
    Bank Balance Certificate (Student's own bank account)*
    Certificate of Scholarship/Student Loan
    • - Bank balance certificate of other persons' account such as family members is NOT acceptable.
    • - You need to prove that you have following amount of money or more:
      - 1 Year Exchange―1,200,000 JPY
      - 1 Semester Exchange―600,000 JPY
    • - Please submit the document issued within the last one month.
  • - Please upload scanned data of the documents above on the online application form.
  • - Valid image formats are JPEG, JPG, PNG, and GIF. PDF file is NOT acceptable.

  • Send by E-mail

    Documents Remarks
    Application for Certificate of Eligibility (CoE)
    Self-Declaration on Specific Categories (Graduate Level)*
    • - it is required in terms of security export control.
    • - (Acceptance) Department in University of Tsukuba: Please leave the blank.
    • - Download the designated format.(Word)

    *The designated format is included in both Japanese and English, but please fill out and submit either one of the format. (Please note that the content of the documents and whether or not you need to submit is subject to change.)

    Celebrating the 151st 50th Anniversary of the University of Tsukuba
    Celebrating the 151st 50th Anniversary of the University of Tsukuba