Exchange Program

Thank you for your interest in the Short-Term Exchange Program at the University of Tsukuba!
Based on the exchange agreements, we accept short-term exchange students from our partner institutions all over the world. To apply for the program, please check the following information and contact an exchange coordinator of your home institution. All applicants need to be nominated by their home institution officially.
List of Overseas Partner Universities
How to Apply
Student Status (Exchange Student / Exchange Research Student)
Information for Searching Courses (Kdb)
Academic Calender AY2024-2025


Updated information for Spring Semester AY 2025-26【NEW】

Application Guide

Please make sure to read following Application Guide carefully before getting ready with your application.

Application Guide AY2024-2025

Application Schedule

Fall AY2024 (Starts in October 2024)
Online Nomination Fri, March 1 to Fri, March 29, 2024
Online Application / Document
Submission by UTOS*¹
by Fri, April 5
*¹:UTOS : Online Storage System used at University of Tsukuba

Please refer to the following application schedules for the programs starting in other months.

Exchange Student
Start of program Nomination Period
(Exchange Coordinator)
Deadline for online application
and submitting documents by UTOS*¹ (Student)
October, 2024 March, 2024 Fri, April 5, 2024
April, 2025 October, 2024 Fri, November 8, 2024

Exchange Research Student
Start of program Nomination Period
(Exchange Coordinator)
Deadline for online application
and submitting documents by UTOS*¹ (Student)
2024 September 2024 March 2024 Fri, April 5
October March Fri, April 5
November May Fri, June 7
December June Fri, July 5
2025 January July Wed, July 31
February July Wed, July 31
March September Fri, October 4
April October Fri, November 8
May November Fri, December 6
June December 2025 Fri, January 10
July 2025 January Fri, February 7
August February Fri, March 7
  • - Exchange Student (Tokubetsu Chokogakusei) can only apply for the programs starting from April or October.
  • - The schedule above is subject to change.
  • - Online application system is not available in August due to the annual system maintenance.

How to Apply

Step1. Online Nomination (by Exchange Coordinator)

Exchange coordinators need to make their own accounts on our online application system for coordinators. Students who wish to apply for our program must be nominated through those account. The user code for coordinator signup will be provided upon request. Coordinators can send a request to the e-mail address below.
Information about UTOS*¹ is provided at the same time as the user code. Please send the information to nominee(s).
- Please note that we cannot provide the user code to students.
- UTOS*¹ is used for submission of some documents.

Forms (User Code Request)
Required Information for Online Application (For Exchange Coordinators)

Step2. Online Application (by Student)

Students need to fill in the application form on Online application system for students. Log-in password will be sent to students after coordinators click "invite button" on application system. The "invite button" will appear once the online nomination is approved. Please read the application guide thoroughly.

Required Information for Online Application
Tuition Fees and Waivers
Affiliation and Academic Supervisor
JASSO Scholarship
Academic Calendar
Other Important Information

Step3. Document Submission (by UTOS*¹)

After students completed the online application, students must submit the necessary documents via UTOS*¹ by the deadline. Please make sure to confirm "Application Documents" for preparing correct documents. Information about UTOS*¹ will be provided from exchange coordinator.

Statement of Personal Data Treatment:Click here

Application Documents

Please see the lists below to confirm required documents and submission method. For more details, please make sure to check the Application Guide.

Online Submission
Documents Remarks
Formal Letter of Request for Acceptance
  • - Prepare a letter according to the latest sample.
  • - Please submit the document issued within the last three months.
Official Transcript of Academic Records
  • - Provide the transcript of previous year.
Official Certificate of Enrollment
  • -Please submit the document issued within the last three months.
Copy of Passport
  • - If your passport has not been issued yet, please upload substitute documents that proves you are currently applying for passport.
JLPT Certificate of Result and Score
  • - Only if you have any.
Certificate of Your Staying in Japan
  • - Only if you have experience staying in Japan for purposes other than tourism.
    e.g. summer program, working holiday, language school and etc.
ID Photo data
  • - Prepare appropriate photo data according to the example.
  • - Taken within the last one month.
Bank Balance Certificate (Student's own bank account)*
Certificate of Scholarship/Student Loan
  • - Bank balance certificate of other persons' account such as family members is NOT acceptable.
  • - You need to prove that you have following amount of money or more:
    - 1 Year Exchange―1,200,000 JPY
    - 1 Semester Exchange―600,000 JPY
  • - Please submit the document issued within the last one month.
  • - Please upload scanned data of the documents above on the online application form.
  • - Valid image formats are JPEG, JPG, PNG, and GIF. PDF file is NOT acceptable.

  • Send by *UTOS*¹ (University of Tsukuba Online Storage)
    Documents Remarks
    Application for Certificate of Eligibility (CoE)
    Self-Declaration on Specific Categories (Graduate Level)*
    • - it is required in terms of security export control.
    • - (Acceptance) Department in University of Tsukuba: Please leave the blank.
    • - Download the designated format.(Word)

    *UTOS*¹ is online storage system in University of Tsukuba. The URL and password for the system will be provided to exchange coordinator. Please contact exchange coordinator about the information.
    *The designated format is included in both Japanese and English, but please fill out and submit either one of the format. (Please note that the content of the documents and whether or not you need to submit is subject to change.)

    Contact Information

    Division of Student Exchange (Incoming short-term exchange section)
    *please replace # to @.

    Celebrating the 151st 50th Anniversary of the University of Tsukuba
    Celebrating the 151st 50th Anniversary of the University of Tsukuba