Academics
Exchange Program
Thank you for your interest in the Short-Term Exchange
Program at the University of Tsukuba!
Based on the exchange agreements, we accept short-term
exchange students from our partner institutions all over the
world. To apply for the program, please check the following
information and contact an exchange coordinator of your home
institution. All applicants need to be nominated by their
home institution officially.
List of Overseas Partner
Universities
Program Outline
Information for Searching Courses
(Kdb) / Video Guide to Searching (Coming soon)
Updated information for Spring Semester AY 2027-2028【NEW】
Application Guide
Please make sure to read following
Application Guide carefully before getting ready with your
application.
Application Guide
AY2026-2027
Please refer here for FAQ
Application Schedule
| Online Nomination | Tue, September 1 to Wed. September 30, 2026 |
| Online Application / CoE Web Application | By Fri, October 9 |
Please refer to the following application schedules for the programs starting in other months.
| Start of program | Nomination
Period (Exchange Coordinator) |
Deadline for online application and submitting documents by CoE Web Application System (Student) |
|---|---|---|
| April, 2027 | September, 2026 | Fri, October 9, 2026 |
| October, 2027 | February, 2027 | Fri, March 5, 2027 |
| Start of program | Nomination Period
(Exchange Coordinator) |
Deadline for online application and submitting documents by CoE Web Application System (Student) |
|||
|---|---|---|---|---|---|
| 2027 | March | 2026 | September | 2026 | Fri, October 9 |
| April | September | Fri, October 9 | |||
| May | November | Fri, December 4 | |||
| June | December | 2027 | Fri, January 8 | ||
| July | 2027 | January | Fri, February 5 | ||
| August | January | Fri, February 5 | |||
| September | February | Fri, March 5 | |||
| October | February | Fri, March 5 | |||
| November | April | Fri, May 7 | |||
| December | May | Fri, June 4 | |||
| 2028 | January | June | Fri, July 9 | ||
| February | June | Fri, July 9 | |||
| March | September | Fri, October 8 | |||
| April | September | Fri, October 8 | |||
- - Exchange Student (Tokubetsu Chokogakusei) can only apply for the programs starting from April or October.
- - Nomination period is the first to the last day of the month.
- - The schedule above is subject to change.
- - Online application system is not available in August due to the annual system maintenance.
How to Apply
Step1. Online Nomination (by Exchange Coordinator)
(1) Submit a request for a user code for the online application system via Forms .
(2) Receive an email with user code and CoE Web Application System information (this may take a few days).
(3) Log in to the online application
system for coordinators and register coordinator information.
(4) Enter student information in the system and complete the nomination process.
(5) Once the submitted information is reviewed and approved, you will receive an email, and you can invite the student to the application system.
Required Information for Online Nomination (For Exchange Coordinator)
Step2. Online Application (by Student)
(1) Once you have been nominated by the coordinator, you will receive an email containing the following information:
- Application ID
- Password for the Online Application System (for students)
- URL and password for the CoE Web Application System
(2) Log in to both the Online Application System (for students) and the CoE Web Application System, complete the required information, and upload all necessary documents.
(3) After you have completed and submitted the CoE Application Form, a Receipt Number will be issued. Please enter the Receipt Number in the Online Application System (for students) and submit your application to complete the online application process.
Required Information for Online Application
How to Complete the application in CoE Web Application System (Coming soon)
Statement of Personal Data Treatment：Click here
Application Documents
Please check the list below for the required documents and submission methods.
When preparing documents, make sure to review the application guidelines for details such as the issue date and required information.
Incomplete applications or applications submitted after the deadline will not be accepted.
Documents marked with an asterisk (*) are mandatory for all applicants.
Online Submission
| Documents | Remarks | |
|---|---|---|
| Formal Letter of Request for Acceptance * | Sample | |
| Official Transcript of Academic Records * | ||
| Official Certificate of Enrollment * | ||
| Copy of Passport * | Sample | |
| ID Photo Data * | Requirements/Sample | |
| Self-Declartion on Specific Categories | Format / Sample | Graduate level only |
- - Please upload scanned data of the documents above on the online application form.
- - Valid image formats are JPEG, JPG, PNG, and GIF. PDF file is NOT acceptable.
Send by CoE Web Application System
* Accepted file formats are JPEG and PDF only.| Documents | Remarks | |
|---|---|---|
| ID Photo Data * | Requirements/Sample | |
| Copy of Passport * | Sample | |
| JLPT Certificate of Result and Score | If applicable | |
| Certificate of Your Stay in Japan | If applicable | |
| Certificate of Bank Balance * | Application Guide |
Nationals of the relevant country only
| Documents | Remarks |
|---|---|
| TB Clearance Certificate |
|
|
Schedule After Application
Approximate
timeline
from
the
nomination
to
start
the
exchange
program
References for Exchange Students
-
＜Residence Hall on Campus＞
- Please see this
page for residence hall
information.
Short-term exchange students can stay in Ichinoya Short Stay House, on campus accomodation while enrolling in the University.
* Other on-campus accommodation is not available for exchange students.
* Any support will not be provided for arrangement of off-campus accomodation. - Check this page for more details on the Issuance of Certificates.
＜Certificate＞
Contact Information
Division
of
Student
Exchange
(Incoming
short-term
exchange
section)
exchangestudent#un.tsukuba.ac.jp
*please
replace
#
to
@.
Location
of
the
Office
of
the
Division
of
Student
Exchange