Thank you for your interest in the Short-Term Exchange Program at the University of Tsukuba!
Based on the exchange agreements, we accept short-term exchange students from our partner institutions all over the world. To apply for the program, please check the following information and contact an exchange coordinator of your home institution. All applicants need to be nominated by their home institution officially.
List of Overseas Partner Universities
How to Apply
Student Status (Exchange Student / Exchange Research Student)
Information for Searching Courses (Kdb)
Academic Calender AY2024-2025
Application
Updated information for Fall Semester AY 2025-26【NEW】
Application Guide
Please make sure to read following Application Guide carefully before getting ready with your application.
Application Guide AY2025-2026
Application Schedule
Online Nomination | Tue, October 1 to Thu, October 31, 2024 |
Online Application / Document Submission by UTOS*¹ |
by Fri, November 8 |
Please refer to the following application schedules for the programs starting in other months.
Start of program | Nomination Period (Exchange Coordinator) |
Deadline for online application and submitting documents by UTOS*¹ (Student) |
---|---|---|
April, 2025 | October, 2024 | Fri, November 8, 2024 |
October, 2025 | February, 2025 | Fri, March 7, 2025 |
Start of program | Nomination Period (Exchange Coordinator) |
Deadline for online application and submitting documents by UTOS*¹ (Student) |
|||
---|---|---|---|---|---|
2025 | April | 2024 | October | 2024 | Fri, November 8 |
May | November | Fri, December 6 | |||
June | December | 2025 | Fri, January 10 | ||
July | 2025 | January | Fri, February 7 | ||
August | January | Fri, February 7 | |||
September | February | Fri, March 7 | |||
October | February | Fri, March 7 | |||
November | April | Fri, May 9 | |||
December | April | Fri, May 9 | |||
2026 | January | June | Fri, July 4 | ||
February | June | Fri, July 4 | |||
March | July | Thu, July 31 |
- - Exchange Student (Tokubetsu Chokogakusei) can only apply for the programs starting from April or October.
- - The schedule above is subject to change.
- - Online application system is not available in August due to the annual system maintenance.
How to Apply
Step1. Online Nomination (by Exchange Coordinator)
Exchange coordinators need to make their own accounts on our online application system for coordinators.
Students who wish to apply for our program must be nominated through those account. The user code for coordinator signup will be provided upon request. Coordinators can send a request to the e-mail address below.
Information about UTOS*¹ is provided at the same time as the user code. Please send the information to nominee(s).
- Please note that we cannot provide the user code to students.
- UTOS*¹ is used for submission of some documents.
Forms (User Code Request)
https://forms.office.com/r/qpayw0vGqq
Required Information for Online Application (For Exchange Coordinators)
Step2. Online Application (by Student)
Students need to fill in the application form on Online application system for students. Log-in password will be sent to students after coordinators click "invite button" on application system. The "invite button" will appear once the online nomination is approved. Please read the application guide thoroughly.
Required Information for Online Application
Tuition Fees and Waivers
Affiliation and Academic Supervisor
JASSO Scholarship
Academic Calendar
Other Important Information
Step3. Document Submission (by UTOS*¹)
After students completed the online application, students must submit the necessary documents via UTOS*¹ by the deadline. Please make sure to confirm "Application Documents" for preparing correct documents. Information about UTOS*¹ will be provided from exchange coordinator.
Statement of Personal Data Treatment:Click here
Application Documents
Please see the lists below to confirm required documents and submission method. For more details, please make sure to check the Application Guide.
Documents | Remarks |
---|---|
Formal Letter of Request for Acceptance |
|
Official Transcript of Academic Records |
|
Official Certificate of Enrollment |
|
Copy of Passport |
|
JLPT Certificate of Result and Score |
|
Certificate of Your Staying in Japan |
|
ID Photo data |
|
Bank Balance Certificate (Student's own bank account)* and/or Certificate of Scholarship/Student Loan |
|
Documents | Remarks |
---|---|
Application for Certificate of Eligibility (CoE) |
|
Self-Declaration on Specific Categories (Graduate Level)* |
|
*UTOS*¹ is online storage system in University of Tsukuba. The URL and password for the system will be provided to exchange coordinator. Please contact exchange coordinator about the information.
*The designated format is included in both Japanese and English, but please fill out and submit either one of the format. (Please note that the content of the documents and whether or not you need to submit is subject to change.)
Schedule After Application
Approximate timeline from the nomination to start the exchange program
References for Exchange Students
-
<Before Departure for the University of Tsukuba>
- Pre-Departure Information
- Procedures When Entering Japan
- Student Residence Halls information 1 (Outline)
- Student Residence Halls information 2 (Ichinoya SSH guide)
- Bus Route Map (From Tsukuba Center)
- How to Use the Bus in Tsukuba
- Entrance Procedures of the Ichinoya Residence Hall
- Location of the Office of the Division of Student Exchange
- Certification Request Form
<After Arrival in the University of Tsukuba>
Contact Information
Division of Student Exchange (Incoming short-term exchange section)
exchangestudent#un.tsukuba.ac.jp
*please replace # to @.